Try free for 7 days
kintone × Excel documents

Your usual Excel files,
straight out of kintone.

kintone plugin: documents and business app sets

PRING fills the Excel and Word templates you already use with kintone records and outputs PDF, Excel and Word documents. No need to rebuild your templates: issue today's invoice straight from kintone.

Try free for 7 days See a real document
  • No credit card
  • No automatic charges
  • About 15 minutes to your first document
Formulas stay as they areA close-up of the amount column in the template with the formulas =C8*D8, =SUM(E8:E10), =ROUND(E11*0.1,0) and =E11+E12
  1. 1Your Excel fileAn Excel invoice template shown with formulas: =C8*D8 in the amount column, =SUM(E8:E10) for the subtotal, =ROUND(E11*0.1,0) for tax and =E11+E12 for the total, with a pivot table by category on the right
  2. 2Mapped to kintone fieldsThe cell mapping screen in PRING's settings: cell A3 is mapped to the kintone customer name, F3 to the invoice number, F4 to the invoice date and row 8 to the item, quantity and unit price of the line items; the amount column stays as fx formulas
  3. 3The PDF PRING outputsThe invoice PDF that PRING output: customer デモ商事, invoice DEMO-SI-03, one item at 1 × 1,200,000 yen with the amount calculated, subtotal 1,200,000, tax 120,000, total 1,320,000 and the pivot summary filled in
Real screens from our demo environment (an invoice template and kintone demo data).
MADE FOR REAL WORK
Use your existing templates
Output to Excel and PDF
Formulas, pivots and formatting kept
In use at500+ companiesworldwide, mainly Japan and Thailand (cumulative since v1)
  • Free for 7 daysNo credit card, no automatic charge afterwards
  • kintone since its beta daysERP rollout experience (SAP, Dynamics, SuperStream)
  • Electronic Books Maintenance ActBuilt compliant services for listed companies
  • 3 languagesJapanese, English and Thai
  • Sales and support in ThailandFujifilm Business Innovation (Thailand)
  • Processed in JapanTokyo region, reports saved in your kintone apps
WHY IT STOPS

You rolled out kintone, but has it stalled?

You can't decide what to build

For purchasing, sales or expenses, work stops at deciding which apps to make and how to connect them.

There are apps, but approval and documents aren't connected

Request apps exist, but approval, ordering, invoicing and documents are scattered, so the work doesn't flow.

You can't give up your Excel forms

Rebuilding today's quote and invoice layouts and formulas is heavy, and the people on the floor don't want to change.

Business design built on ERP experience, on top of kintone. That is PRING.

A team that has used kintone since its beta days and has implemented ERP systems such as SAP, Microsoft Dynamics and SuperStream around the world designs PRING from the flow of purchasing, sales and expenses. We packaged the approval routes, the document chain and the document layouts as business app sets.

BUSINESS APPS

Pick a business process and get the base of a full set of apps.

Purchasing, sales and expense management. Generate a set of apps that follows the business, and cut the work of designing input, approval and documents from zero.

  1. Pick a businessChoose the process you want to start with: purchasing, sales or expenses.
  2. Generate the app setFrom the PRING settings screen, generate the base of the apps with one button.
  3. Set what is neededPress "Update all apps" on the completion screen, and check the approval route and document templates.
  4. Input, approve, output documentsEnter requests, approve them and output documents in your own layouts. You can trace the documents afterwards.

The apps and flow generated for each business

Apps, input fields, approval routes and document templates are prepared, and upstream document numbers are linked by lookup.

Purchasing

8 appsHow to use it See use cases
  1. Purchase request
  2. Purchase approval
  3. Purchase contract
  4. Purchase order
  5. Delivery note
  6. Invoice
  7. Payables
  8. Purchasing control

What is generated is the base of the apps. Choose the approval route before generating, and after generating, press "Update all apps" on the completion screen (only if the connection is not shared, save the connection settings once in each app). Document numbers are entered by hand. The first week after creating

For HR and hiring, the use case page shows how to issue documents such as employment contracts and notices. See HR and hiring

Documents don't get buried in records. You can trace them back to the source

Every document you output is logged one row at a time in the File Log app in your own kintone, with date and time, version, file name and SHA-256. For each case, the documents from quote to invoice are linked upstream and downstream, so you can trace any document back to its source.

  1. Quote
  2. Contract
  3. Order
  4. Delivery
  5. Invoice
  • The Document trace button on a record shows upstream and downstream documents, any gaps, and the SHA-256 check of attached files on one screen.
  • A supporting-documents PDF gathers them into one PDF with a cover page.
  • Your data stays in your kintone; PRING does not store it on its servers.
See how to create business app sets See the document trace setupSee use cases
YOUR DOCUMENTS

Your usual documents work as they are.

LIVE PREVIEW / SAMPLE01 / 06
EXCEL TEMPLATE

Quotation

TechJapan LLCNO. 2026-01Issued: 2026 / 10 / 24Approved
ItemQtyAmount (JPY)
Base service1120,000
Setup290,000
Support124,000
Total¥234,000
QuotationsEXCEL / PDF Ready to export
HOW IT WORKS

Three steps for documents. About 15 minutes to the first output.

Start with one Excel template you use today.

Logo, borders, conditional formatting, SUM and VLOOKUP all stay as they are while output becomes one click.

An existing Excel template (with logo, borders and a SUM formula) is registered, PRING merges the kintone record, and a PDF with the same look is produced
01

Register the Excel template

Upload the xlsx file you use today in the settings screen. No new editor to learn.

02

Map cells to kintone fields

"The recipient cell is the Customer field", and so on. The AI suggests mappings when field names are close.

03

Export from the record view

Press PDF or Excel on the record. Batch export from list views, or schedule regular runs.

Diagram: kintone records pass through PRING and become Excel and PDF documents
kintone data, PRING, Excel / PDF documents
A real kintone record screen (quote app, record for Yamada Kogyo Co., Ltd.) with the buttons PRING adds to the header: Invoice, Quote, Delivery note and Send email
(3) One export button per template appears on the record screen (actual screen)
PRING export dialog showing the completed PDF export of the invoice and the downloaded file name
Press the button and the PDF is generated and downloaded by the browser (actual screen)
PRING brings ready-to-use business flows to kintone.

Business app sets prepare the base for purchasing, sales and expenses, and connect your Excel and Word documents, approvals and records in one place.

WHY PRING

Four strengths of PRING

01 / EXCEL ASSETS

Your Excel assets just work

Register the template instead of discarding it. Documents your teams already trust come out of kintone looking the same.

  • Zero rebuild effort
  • Logos, borders and print areas unchanged
  • Admins add documents from the settings screen
  • Warns before export if a field the template uses was removed from the app
SUM / VLOOKUP / IF
Top: an Excel invoice template with =C8*D8 in the amount column, =SUM(E8:E10) for the subtotal, =ROUND(E11*0.1,0) for tax, and a pivot by category. Bottom: the PDF PRING produced, with kintone values filled in, formulas recalculated, and the merged subtotal and total cells and the pivot summary preserved
02 / FIDELITY

Formulas, pivots and formatting preserved

SUM / VLOOKUP / IF recalculate after the merge; pivot tables, merged cells, conditional formatting and charts survive in the output.

  • Merged cells kept when subtable rows expand
  • Pivots rebuilt from the merged data
  • Identical look in PDF and xlsx
  • Register your own fonts and get PDFs that look exactly like your Excel
+ / WORD TEMPLATES

Word templates too

Text-centred documents such as employment contracts, memoranda and notices can use Word (docx) as the template. Write {{name}} in the body and the kintone value is merged in, output as PDF or as Word.

  • Formats such as {{hire_date|yyyy/m/d}}, also inside headers / footers, tables and text boxes
  • Wrap one table row in {{#allowances}}…{{/allowances}} and it repeats per subtable row
  • {{@approver}} places a seal
Top: a Word employment contract template with {{氏名}} in the body, {{入社日|yyyy年m月d日}} and ¥{{給与|#,##0}} in a table, one allowance row wrapped in {{#手当}}…{{/手当}}, and {{@承認者|20}} at the end. Bottom: the PDF PRING produced, with the name, 2026年4月1日 and ¥280,000 filled in, the allowance table grown to three rows and the representative's red seal at the end
03 / PRICING

Pricing unaffected by user count

Pricing is per kintone domain. 100 or 1,000 users pay the same monthly fee; plans differ only by pages per month.

  • Roll out to more departments at no extra cost
  • Overage added automatically per 10,000 pages
  • No setup fee
∞USERS
04 / ALL IN ONE

Batch, scheduler and email in one plugin

Batch PDF from list views, scheduled output attached to kintone records, and email through your own mail server, without add-on products.

  • Batch export from a list (500 records per run)
  • Scheduled output (5 included on Standard, 10 on Pro)
  • Email delivery (Standard and above, via your SMTP)
  • Settings and export screens in Japanese, English and Thai
kintoneXLSXDOCXPDFSCHEDULEMAIL
FEATURES

Features built for convenience

Templates

  • Excel templates

    Register your existing Excel (xlsx) as a template and map cells to kintone fields.

    Admin
  • AI mapping (BYOK)

    Register your Gemini API key and the AI proposes cell-to-field mappings.

    Admin
  • Fonts (13 standard typefaces and your own)

    13 standard typefaces (BIZ UD Gothic and Mincho, IPAex, Noto Sans JP and more) are built in, and MS PGothic, Yu, Meiryo, Arial and Calibri are substituted automatically. Your own fonts (.ttf / .otf) are stored inside your kintone and embedded in PDFs.

    Admin
  • Subtable layout

    Map subtable rows to a block of template cells, with sort order, grouping and how extra rows paginate, all from the settings screen.

    Admin
  • Word templates (docx)

    Text-centred documents such as employment contracts, memoranda and notices can use a Word (docx) template. Write {{fieldcode}} in the body, tables, header / footer or text boxes and the kintone value is merged in, with Excel-style formats such as {{hire_date|yyyy/m/d}}, table rows that repeat per subtable row with {{#items}}…{{/items}}, and seals with {{@approver}}. Output as PDF or as Word.

    Admin / Users

Output

  • Export from a record

    Press a button on the record screen and get that record as PDF or Excel in 1 to 3 seconds. Preview the PDF on the spot, then download it or save it to the record's attachment field.

    Admin / Users
  • Batch export

    Turn the records filtered in a list view into PDFs and download them as one ZIP.

    Admin / Users
  • Aggregate export

    Turn the records filtered in a list view into one document. Set the first row and rows per record, and the detail lines repeat for every record.

    Admin / Users
  • Button conditions (process status, allowed users / organizations)

    Show, hide or disable each template button by process status and by allowed users or organizations.

    Admin / Users
  • Button colour and icon

    Per template: the button's colour and icon, and whether it appears in batch export.

    Admin

Automation and delivery

  • Send by email

    Generates the document and emails it to the template's recipients through your own SMTP server.

    Admin / Users
  • Scheduled output

    Generates documents for matching records at a set time and attaches them to the records (Standard and above).

    Admin

Fidelity

  • Formulas and formatting preserved

    Keeps formulas (recalculated), merged cells, conditional formatting, pivots and charts as in the template.

    Admin
  • Seal stamps

    Register a seal image per approver, and the cell marked "embed as seal" in the template gets that user's seal.

    Admin
  • Approval records with seals

    Each approval in process management records the approver and time in record fields, and each approval step places that approver's seal (or a date stamp) on the document. Up to 10 steps, with an option to clear records on return.

    Admin / Users

Records and evidence

  • AI reading of supplier documents

    Read quotes, delivery notes and invoices from suppliers with AI, check and correct the values, then save them as kintone records. Quantities and amounts that do not match the order or delivery are flagged.

    Admin / Users
  • Audit log of output files

    Every output, attachment, replacement and deletion is logged with time, version, file name and SHA-256 in a File Log app created inside your own kintone. PDFs can carry a document ID and hash.

    Admin / Users
  • Case links and evidence bundle

    Link your planning, quote, approval, contract, order, delivery, invoice and payment apps with LOOKUP fields and trace the whole case from any document on one screen. Save it to a case summary app and export the evidence as one PDF.

    Admin / Users

How to use each feature

See how it works for each business process

RECORDS

Approvals, records and evidence stay inside kintone.

Beyond producing documents, PRING keeps who approved what, which file was produced and how documents connect, all inside your own kintone. By default, nothing is stored on PRING's servers. A team that has built services complying with Japan's Electronic Books Preservation Act (the law on keeping electronic accounting records) for listed companies and others designs the audit log and the document chain.

Create, check, approve, issue, send and file without losing your way.

A document is not finished when it is produced: it is checked, approved, sent and filed. PRING connects that whole sequence inside your own kintone.

  • Approval records: who approved and when stays on the record and the seal, so nobody has to guess whether it was approved.
  • Audit log: time, version and SHA-256 of every output, replacement and deletion, so you can answer which file is the official one.
  • Document links: follow a case from quote to invoice to payment and spend less time hunting for missing evidence.
An approval document PDF produced by PRING. The three approval boxes for manager, director and president each carry the approver's red seal and the approval date
01 / APPROVAL

Approval records with seals

Each approval in process management records the approver and time on the record, and each approval step places that approver's seal on the document.

  • Up to 10 approval steps
  • A date stamp (approved, date, time, name) for people without a seal image
  • Option to clear records on return
The bottom of a PDF page produced by PRING, with the document ID and the pre-stamp SHA-256 printed in the footer
02 / AUDIT LOG

Audit log of output files

Every output, attachment, replacement and deletion is recorded with time, version, file name and SHA-256 in a File Log app inside your own kintone.

  • The File Log app is created with one button (by default, rows cannot be edited or deleted)
  • Document ID and SHA-256 embedded in PDFs (footer or metadata)
  • Searchable by transaction date, amount and counterparty
The cover sheet of an evidence bundle PDF made by PRING: case number, title, billed and paid totals, and the list of approval, order, delivery and invoice documents with number, file name, version, approver, date, status, check result and SHA-256
03 / CASE LINKS

Case links and evidence bundle

Link your apps from planning to payment with LOOKUP fields and trace the whole case from any document on one screen. The evidence bundle is one PDF with a cover sheet.

  • Shows gaps, branches and loops
  • Checks attachment SHA-256 against the log
  • Saves to a case summary app
An invoice image is read with the customer's Gemini key; the vendor, date, amount and line items appear as suggestions in the kintone record, and a person confirms before saving
04 / AI READING

AI reading of supplier documents

Quotes, delivery notes and invoices you receive are read with your own Gemini key, checked and corrected, then saved in your kintone app. They are saved when a person has checked them and presses save.

  • Three-way matching against orders and deliveries
  • Scan quality checks and input deadline warnings
  • Receipt proof and an audit log of each ingest
COMPARISON

Three ways to produce documents, side by side

Our specification and a summary of common practice (compared on October 30, 2026).

ItemBy hand (copy CSV into Excel)Own code (JavaScript)PRING
Your current Excel layoutUsed as isDepends on how the code is writtenRegister the xlsx as is and map cells to fields
Formulas and merged cellsKept (you copy the data yourself)Depends on the implementationFormulas are recalculated after filling; merged cells are kept
When the volume growsMore manual work and more mistakesBulk output also has to be codedSelect records in a list and export in bulk (ZIP); scheduled output too
When the layout changesFix the copying stepsFix the codeEdit the Excel and register it again
CostStaff timeDevelopment and maintenanceFrom $60 per month (excl. tax; not based on user count)

The by-hand and own-code columns describe common practice. The PRING column is our specification (October 2026). For differences with other report tools, please check each vendor's official site.

PRICING

From $60 a month (excl. tax). Three plans, sized by pages.

Lite

For teams starting small

$60 / month (excl. tax)
20,000 pages / month included
  • Excel (xlsx) / PDF output, batch output
  • AI field mapping
  • Scheduled output as an add-on (+$8/month per 5 schedules)
Try free for 7 days
Standard / Recommended

For departments issuing monthly invoices and delivery notes

$120 / month (excl. tax)
50,000 pages / month included
  • Excel (xlsx) / PDF output, batch output
  • AI field mapping
  • 5 scheduled outputs included
  • Email delivery
Try free for 7 days
Pro

For companies running all their documents on kintone

$240 / month (excl. tax)
100,000 pages / month included
  • Excel (xlsx) / PDF output, batch output
  • AI field mapping
  • 10 scheduled outputs included
  • Email delivery
Try free for 7 days

All prices exclude tax. Applicable tax is charged separately.

One purchasing case takes 59 entries instead of 88

  • Purchasing (request to payables)8859 entries33% fewer
  • Sales (quote to receivables)6849 entries28% fewer
  • Expenses (one receipt, account judgement included)3327 entries18% fewer

How we count: the number of times a person decides a value, with one line item and the optional fields filled in. The comparison is the same apps run by hand in standard kintone, counting default values such as today's date and the signed-in user as filled in by kintone as well.

Every plan is priced independently of user count, with no setup fee.

Emailing documents is available on Standard and above. You can try it during the free trial. It is not available on Lite.

Prices are in US dollars (USD). Customers in Japan pay in Japanese yen (JPY) and customers in Thailand pay in Thai baht (THB).

Overage: $40 (excl. tax) per extra 10,000 pages, on top of the monthly fee and only beyond the included pages (added automatically, up to 5 blocks a month).

Pages are counted per PDF page, and for Excel by the estimated printed page count (from the print area, paper size and scaling), per calendar month (JST).

The free trial needs no credit card and never converts to a paid plan automatically.

When you use a business app set, press "Update all apps" on the completion screen after generating it. Only if the connection is not shared in your kintone environment, save the connection settings once in each app.

Optional add-on: the audit-log copy (監査ログの控え (当社保管)) also keeps a copy of the audit history, and only the history, on PRING's side. $8 per GB per month (excl. tax; at least 1 GB while it is on). Not available during the free trial.

Pay annually and save about 10%: Lite $650, Standard $1,300, Pro $2,600 per year (excl. tax). Payment is by credit card.

EXAMPLE

For example, a company like this.

If this sounds like you, start without rebuilding

  • Excel quotes and invoices are established on the floor and nobody wants the look to change
  • Deals and customers are already in kintone, but documents are still retyped by hand
  • Dozens to hundreds of invoices go out at month end and need emailing
A conservative estimate

100 invoices a month × 5 minutes by hand = about 8.3 hours a month. With PRING each takes seconds, within the Lite allowance of 20,000 pages a month.

GLOBAL & SUPPORT

Japanese, English, Thai. Local partner in Thailand.

In use at500+

companies worldwide, mainly Japan and Thailand (cumulative since v1)

Languages3

Japanese / English / Thai (site and support)

Support hoursMon–Fri 10–17

Japan Standard Time

Sales and support
Japan (direct): TechJapan LLC

PRING's developer and operator. Built by a kintone user company that has run kintone in production since 2010. Japanese customers are served directly.

Thailand (distributor): Fujifilm Business Innovation (Thailand) Co., Ltd.

Fujifilm Business Innovation Thailand handles sales, support, and Thai-language assistance for customers in Thailand.

Thailand (kintone consulting): Siam System Consulting Co., Ltd.

PRING sales partner in Thailand, providing kintone implementation consulting, custom development and local support.

Resell PRING: become a reseller partner

FAQ

Frequently asked questions

What is PRING?
PRING (pronounced "purin" in Japanese) is a kintone plugin that fills your own Excel or Word templates with kintone records and outputs PDF, Excel or Word documents. Beyond quotes, invoices and delivery notes, it keeps approval records, an audit log and document links, so a document goes from creation to storage inside kintone (as of October 2026).
Will I be charged during the free trial?
No. You get 7 days free with no credit card. When the trial ends, output stops and nothing is charged automatically. To continue, choose a plan.
Can I use my existing Excel templates?
Yes. Just upload your .xlsx file. VBA macros are not supported.
Does the price increase as we add users?
No. Pricing is unaffected by user count: it is per kintone domain, so the fee is the same however many people use it.
Is there a cap on output volume?
Each plan includes a monthly page allowance (Lite 20,000, Standard 50,000, Pro 100,000). Beyond that, each extra 10,000 pages adds $40 (excl. tax) automatically, up to 5 blocks a month, without interrupting output. Pages are counted per PDF page and, for Excel, by the estimated printed page count, per calendar month (JST). Scheduled outputs and email attachments are counted the same way.
Can I use Word templates too?
Yes. For text-style documents such as employment contracts and notices, write {{field code}} in a Word file and register it, then output PDF or Word (.docx). Table rows can repeat for each detail line, and seals can be inserted. You manage it in the same settings screen as Excel templates.
Can I keep a history of approvals and exports?
Yes. Each approval in kintone's process management records the approver and the date on the record, and the document can carry a seal per approval step (up to 10 steps). Every export, replacement and deletion is logged with date, version and SHA-256 in a "file log" app created in your own kintone, and PDFs can embed a document ID and the hash. The log lives in your kintone; by default PRING does not store it on its servers (an optional paid add-on can also keep a copy of the history only on PRING's side).
Can I import invoices received from suppliers into kintone?
Yes. PRING reads quotes, delivery notes and invoices with AI and proposes values such as supplier, date and amount. The user checks and corrects them before saving to kintone. The AI uses your own Gemini API key, and Google bills its usage to you. It also supports a three-way match with orders and deliveries.
Where do I ask for help?
Use "Contact support" on the Help tab of the plugin's settings screen. The inquiry number of the latest failure is attached automatically, which speeds up the answer. You can also use the contact form on this site. The help site has step-by-step guides for more than 15 topics.
Can I move from another report tool?
Yes. You can reuse the Excel templates you already have, so you can switch without rebuilding them.
Can I cancel anytime?
Yes. Billing is monthly and you can cancel at any time. You keep access until the end of the current billing period.
Can I use the screens in English or Thai?
Yes. The website, support and help are in Japanese, English and Thai. The plugin's settings screen and export dialog also display in Japanese, English or Thai, following the kintone user's language (you can also switch it with "Display language" at the top right of the settings screen). Output button names can be set per language. Customers in Thailand are served in Thai by Fujifilm Business Innovation (Thailand) for sales and support.

Help

Step-by-step guides for administrators (settings screen) and end users (export buttons).

Open the help site
GET STARTED

Try it free for 7 days.

Upload the Excel file you use today. No credit card, and nothing is charged automatically when the trial ends.

Try free for 7 days See the business app sets Propose PRING as a partner
  • Want to try it first
  • Not sure what to build
  • Companies that propose or implement kintone